Organize categories and quickly review spending

Open your personal categories

Personal Categories shows the categories in your personal ledger. From this page, you can add a category, refresh the list, open a category ledger, edit a custom category, or delete a category when allowed.

1. Go to Personal Categories.
2. Review the category list on the page.
3. Select Add Category to create a new category, View Ledger to review one category’s transactions, Edit to change a custom category, or Delete to remove it.AddAdd CategoryView Ledger

Create or update a category

When you create or edit a category, you can set the category name, choose a type, and optionally assign a parent category. The category key is optional when you create a new category.

1. Select Add Category to create a new category, or select Edit next to the category you want to change.AddAdd CategoryEdit
2. Enter or update the category name.
3. Choose Expense, Income, or Transfer as the category type.
4. If you want a parent category, select it from the parent category list.
5. Select Create or Save.Create

Review a category ledger

The category ledger shows the transactions assigned to that category. It also shows totals and pagination, and it keeps currency totals separate instead of combining every currency into one amount.

1. Next to a category, select View Ledger.View Ledger
2. Optional: enter a From date, a To date, or both.
3. Select Apply Filters to reload the ledger with only the matching dates.Apply Filters
4. Review the totals and the transaction list on the page.
5. Use Prev, Next, or a numbered page button to move through the results.NextPrev
6. Select Reset to clear the date filters and return to the first page.Reset

Understand category ledger totals

Ledger totals are grouped by currency. That means one category can show separate totals for each currency in the selected date range.

• Count is the number of matching transactions in the selected range.
• Total debit and total credit are shown separately.
• Net amount means credits minus debits.
• By currency lists the totals for each currency present.
• Zero means no matching rows were found for that currency or filter. It is not the same as unavailable data.

Delete or merge category history

If a category already has categorized history, you need a merge target before you delete it. When you merge, the matching categorized history moves to the target category before the original category is removed.

1. Select Delete next to the category.Delete
2. If the category already has categorized history, choose a merge target in the dialog.
3. Select Delete Category to confirm.DeleteDelete Category

What to do if delete is blocked

• If the category is read-only, you cannot delete it.
• If the category already has history and you do not choose a merge target, deletion stays blocked.
• If you choose the same category as the merge target, change the target and try again.
• If the merge target is disabled or not available, pick a different active category.

Sort and review category spending

The category spending chart shows categories with spending in the current month or a 12-month average. You can sort the chart by average spending, this month, alphabetical order, or trend.

1. Open the category spending chart in Personal Planning.
2. Select the Sort spending categories menu and choose a sort option.Sort spending categories
3. Review the chart order after the sort changes.
4. Select a category bar to open its settings.
5. Review the current month amount, the 12-month average, and the trend indicator.

Set or clear a spending goal

In the category settings window, you can set a monthly spending goal or clear an existing goal. Saving updates the goal for that category, and clearing removes it.

1. Select a category bar to open its settings.
2. Enter a monthly goal amount, or leave the field blank to clear the goal.
3. Select Save Goal to store the change.Save Goal
4. If a goal already exists and you want to remove it, select Clear.Clear

Use Quick Assign from a Planner basket

In Planner, Quick Assign shows uncategorized transactions matching a basket’s counterparties. Opening the panel only reads suggestions. Selecting Assign saves the suggested category and that basket for the chosen transaction when the request succeeds.

1. Open Planner and select Quick Assign on the basket you want to review.AssignQuick Assign
2. Review each suggested transaction, its amount, date and suggested category before choosing it.
3. Select Assign for the transaction you want to categorize. On success, its suggestion disappears from the panel; verify the category and basket in Transactions.Assign
4. If the save fails or its outcome is unclear, check the same transaction in Transactions before another assignment. Use the available edit or undo controls there to correct a confirmed mistake.

If something does not work

• If a page or modal is busy, wait until the visible Saving... or Deleting... state finishes before trying again.
• If a category is read-only, you can review it but you cannot change or delete it.
• If a ledger filter returns no rows, widen the date range or select Reset to clear the filters.
• If Save fails in a modal, correct the value you entered and try again.
• If you do not see the category list or chart, the feature may not be enabled in your workspace.