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Compare imported books and continue bank setup

4 min readAdministrators

Use this page to compare a saved QuickBooks import against the verified annual controls, then continue bank setup by matching connected accounts to the original source books. Differences are review items, not automatic adjustments, and the bank-review section only applies after the import is verified.

Before you start

  • You are an owner or administrator in the workspace that owns the import run.
  • The books migration workflow and the ERPNext destination connection must be available in your workspace.
  • The import run must already exist on the QuickBooks import page.
  • To compare annual reports, the run must be verified and the annual control files for the year you want to inspect must already be uploaded.
  • To continue bank setup, the import must be verified first so the bank continuation section is available.
  • You need the original QuickBooks export files and the matching annual control files in the supported calendar-year, USD, accrual setup used by this import flow.

Compare imported books

Use this section to review a saved QuickBooks import run against its verified annual controls. The comparison is read-only: it shows the original row label, the QuickBooks value, the raw destination value, any presentation bridge, the verified result, and the difference for each row.

  1. Open Settings, then open the QuickBooks import page and choose the saved import run from Saved imports.Saved imports
  2. Wait until the run is verified before comparing annual reports.
  3. Choose the Year and Report you want to inspect.ReportYear
  4. Select Profit and Loss or Balance Sheet.
  5. Select Compare every row.Compare every row
  6. Review the table for the original row, QuickBooks value, raw destination value, presentation bridge when present, verified result, and difference.
  7. If you need the preserved layout, select Download verified QuickBooks layout for the same year and report.Download verified QuickBooks layout

Continue bank setup for the same run

After the import is verified, you can continue bank setup by matching connected bank accounts to the original source books. This step is for review and matching only; it does not post additional ledger entries by itself.

  1. On the verified import run, scroll to the bank continuation section.
  2. If you need to reload the connected bank list, select Refresh connected accounts.RefreshRefresh connected accounts
  3. For each source bank, choose the connected account that is the same physical bank account.
  4. Check the confirmation box that says you verified it is the same physical account, including any historical account-name change.
  5. Select Bind and match already synced activity.Bind and match already synced activity
  6. If a connected account is genuinely separate from the source books, use the separate new-account path for that account instead of binding it as the same physical account.
  7. Enter an evidence note and check the box confirming it is absent from the source books.
  8. Select Confirm separate new account.Confirm separate new account
  9. If review items remain, select Recheck local overlap to refresh the comparison results.Recheck local overlap
  10. For any reviewed occurrence, choose the source decision, add your evidence note, and save the explicit evidence review.

If something is missing or unclear

  • If the selected year or report is wrong, change the selector and run Compare every row again.
  • If the run is not verified yet, finish the import and verification steps first.
  • If the bank continuation section is not available, the run has not reached the verified state yet.
  • If a bank account is already bound, you will see its binding status instead of the empty bind form.
  • If the connected account is not in the source books, use the separate new-account path instead of binding it as the same physical account.
  • If a save or compare action fails, the page shows an error and keeps the saved import or review state in place so you can retry after fixing the issue.

Do not guess based only on amount or date. Use the preserved source records and your evidence note. When the app shows a count, it means actual review items waiting to be handled, not a balance or a posting total.

Updated

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